DATA PROTECTION INFORMATION FOR APPLICANTS
Information on data protection regarding our processing of applicant data
in accordance with Articles 13, 14 and 21 of the basic data protection regulation (DSGVO)
1. RESPONSIBLE AUTHORITY IN THE SENSE OF DATA PROTECTION LAW
Phone: +49 (0) 51 21 / 8 80 56-00
Fax: +49 (0) 51 21 / 8 80 56-19
2. CONTACT DETAILS OF OUR DATA PROTECTION OFFICER
PROLIANCE GmbH / data protection expert.com
Data protection officer
3. PURPOSES AND LEGAL BASIS OF THE PROCESSING
We process your personal data in accordance with the provisions of the European Data Protection Basic Regulation (DSGVO) and the Federal Data Protection Act (BDSG), insofar as this is necessary for the decision on the establishment of an employment relationship with us. The legal basis is Art. 88 DSGVO in conjunction with § 26 BDSG for the purposes of the employment relationship, if this is necessary for the decision on the establishment of an employment relationship.
We may also process your personal data if this is necessary to fulfil legal obligations (Art. 6 para. 1 lit. c DSGVO) or to defend or assert legal claims. The legal basis for this is Art. 6 para. 1 lit. f DSGVO. The legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG).
If you give us your express consent to process personal data for specific purposes, the lawfulness of this processing is based on your consent in accordance with Art. 6 para. 1 lit. a DSGVO. Any consent granted can be revoked at any time with effect for the future (see item 9 of this data protection information).
If an employment relationship arises between you and us, we may, pursuant to Art. 88 DSGVO in conjunction with Art. 26 BDSG, further process the personal data already received from you for the purposes of the employment relationship to the extent that this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of employee representation arising from a law or a collective agreement, works or service agreement (collective agreement).
4. CATEGORIES OF PERSONAL DATA
We only process data that is related to your application. This can be general personal data (name, address, contact details, etc.), information on your professional qualifications and schooling, information on further professional training and, if applicable, other data which you provide us with in connection with your application.
5. SOURCES OF THE DATA
We process personal data that we receive from you by e-mail when you contact us or send us your application. If necessary, we may also receive your data via an external personnel service provider, provided that you have applied via this.
6. RECIPIENT OF THE DATA
Within our company, we only pass on your personal data to those departments and persons who require this data to fulfil contractual and legal obligations or to implement our legitimate interests.
Your personal data is processed on our behalf on the basis of commissioned processing contracts in accordance with Art. 28 DSGVO. In these cases we ensure that the processing of personal data is carried out in accordance with the provisions of the DSGVO. In this case, the categories of recipients are providers of Internet services or e-mail hosting.
Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary to fulfil legal obligations or if we have your consent.
7. TRANSFER TO A THIRD COUNTRY
A transfer to a third country is not intended.
8. DURATION OF DATA STORAGE
We store your personal data for as long as necessary to decide on your application. Your personal data or application documents will be deleted at the latest six months after the end of the application procedure (e.g. notification of the decision to reject your application), unless longer storage is legally required or permitted. Beyond this, we only store your personal data to the extent required by law or in a specific case for the assertion, exercise or defence of legal claims for the duration of a legal dispute.
In the event that you have consented to a longer storage of your personal data, we will store it in accordance with your declaration of consent.
If an employment, training or internship relationship arises following the application procedure, your data will continue to be stored for the time being, if necessary and permissible, and then transferred to the personnel file.
If applicable, you will receive an invitation to join our talent pool following the application procedure. This will allow us to continue to consider you in our selection process for suitable vacancies in the future. If we have your consent, we will store your application data in our talent pool in accordance with your consent or, if applicable, future consent.
9. YOUR RIGHTS
Every data subject has the right of access under Art. 15 DSGVO, the right of rectification under Art. 16 DSGVO, the right of deletion under Art. 17 DSGVO, the right to restrict processing under Art. 18 DSGVO, the right of notification under Art. 19 DSGVO and the right to data transferability under Art. 20 DSGVO.
In addition, you have the right of appeal to a data protection supervisory authority under Art. 77 DSGVO if you believe that your personal data is being processed unlawfully. The right of appeal is without prejudice to any other administrative or judicial remedy.
If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 DSGVO. Please note that the revocation is only effective for the future. This does not apply to processing that took place before the revocation. Please also note that we may have to retain certain data for a certain period of time in order to comply with legal requirements (see section 8 of this data protection information).
Right of objection
Insofar as the processing of your personal data is carried out in accordance with Art. 6 Para. 1 letter f DSGVO to safeguard legitimate interests, you have the right to object to the processing of this data at any time for reasons arising from your particular situation in accordance with Art. 21 DSGVO. We will then no longer process this personal data unless we can prove compelling reasons for processing worthy of protection. These must outweigh your interests, rights and freedoms, or the processing must serve to assert, exercise or defend legal claims.
In order to protect your rights, you can contact us using the contact details given in section 1.
10. NECESSITY OF PROVIDING PERSONAL DATA
The provision of your personal data in the context of application processes is voluntary. However, we can only make a decision to establish an employment relationship with you or establish an employment relationship with you if you provide such personal data as is necessary for the application process.